01
New Lead Follow-Up
When a form is submitted or a new lead comes in, Rebookly follows up immediately and keeps the conversation moving toward a booking.
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12
Specialised AI Assistants
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<60s
Average response time
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24/7
Coverage including after hours
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$0
Setup or onboarding fees
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The real problem
Most clinics do not have a demand problem. They have a follow-up problem.Revenue quietly slips away in the gaps between an inquiry and a booked appointment. Slow replies, missed calls, and past patients who are never followed up on all add up to more lost bookings than most clinics realise. |
The result
Lost appointments, inconsistent rebooking, and revenue left on the table.
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What Rebookly actually is
A communication, booking, and reactivation system built for clinics on Jane App™.Rebookly sits between inbound demand and your clinic schedule. It manages patient conversations, automated follow-up, and booking workflows across text, chat, social, and phone. Not a chatbot. Not a replacement for your staff. A structured support layer that helps your clinic respond faster, follow up consistently, and convert more conversations into booked appointments.
Patient demand conversion system
Unified conversation history
Professional patient communication
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The four revenue fronts
Rebookly helps recover the revenue most clinics never have time to chase.
One system covering new lead follow-up, inbound inquiry conversion, past patient re-engagement, and missed opportunity recovery.
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01
🎯
New Lead Follow-Up
When a form is submitted or a new lead comes in, Rebookly follows up immediately and keeps the conversation moving toward a confirmed booking. |
02
📩
Inbound Inquiry Conversion
Messages from SMS, website chat, social, and calls are handled quickly so high-intent inquiries do not go cold before your team can respond. |
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03
🔁
Past Patient Re-Engagement
Inactive patients receive natural, professional check-ins designed to bring them back into care without awkward or time-consuming manual outreach. |
04
🪝
Missed Opportunity Recovery
Missed calls, cancellations, no-shows, and incomplete conversations are followed up automatically before the opportunity disappears for good. |
12 specialised AI assistants
Each assistant is designed for a specific moment in the patient journey.
From the first ad click to long-term retention — every touchpoint is covered by a purpose-built AI assistant connected to your Jane App™ schedule.
How it works
Three simple steps. One ongoing system.
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1
Connect Jane App™
Rebookly connects to your clinic setup, availability, and booking rules so all conversations are grounded in your real schedule from day one. |
2
Configure your workflows
We set up communication channels, follow-up logic, escalation rules, and clinic-specific AI behaviour — all done for you, no technical work required. |
3
Rebookly handles the follow-up
Patient conversations are managed automatically across all channels, with staff takeover available any time a human should step in. |
Everything included
A fully managed AI front desk system built around booked appointments, retention, and control.
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01
Conversational Booking Into Jane App™
●Real-time availability checks
●Conversational booking guidance
●Rescheduling and cancellation support
●Booking guardrails to prevent scheduling errors
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02
Retention & Revenue Protection
●Past patient reactivation campaigns
●Cancellation and no-show recovery
●Missed call and conversation follow-up
●Review and feedback workflows
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03
Multi-Channel Communication
●SMS, website chat, and social messaging
●Voice AI and missed call handling
●Unified conversation history per patient
●Natural follow-up across channels
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04
Control & Compliance
●Staff takeover anytime
●Intelligent escalation logic
●Consent and opt-out management
●No clinical data storage
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Clinic types we serve
Built for Canadian wellness clinics where bookings, follow-up, and retention directly impact revenue.
If your clinic uses Jane App™ and relies on repeat visits, Rebookly is built for you.
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Common questions
Everything you need to know about Rebookly.Rebookly is a fully managed AI front desk system built specifically for Canadian wellness clinics using Jane App™. It responds to inquiries instantly, follows up automatically, and books appointments directly into Jane — without adding workload to your front desk team. Yes. Rebookly integrates directly with Jane App™ and treats it as the source of truth. It reads real-time availability, respects your booking rules, and writes confirmed appointments directly into your Jane schedule without overriding any clinic-configured constraints. No. Rebookly supports front desk staff by handling repetitive first responses, after-hours inquiries, and missed call recovery. Staff retain full visibility, can step into any conversation at any time, and remain essential for clinical judgment and in-clinic care. Yes. Rebookly is built for Canadian clinics with CASL and PIPEDA compliance in mind. It enforces consent, handles opt-outs immediately, does not access clinical notes or chart data, and only uses contact and appointment information needed for communication workflows. Rebookly offers three plans: AI Receptionist Assistant at $299/month CAD, AI Booking (Messaging) at $799/month CAD, and AI Booking (Voice) at $999/month CAD. Usage-based fees apply for SMS, AI responses, and Voice AI minutes. There are no setup fees. |
Built for Canadian wellness clinics using Jane App™
Turn more patient conversations into booked appointments
Rebookly is a fully managed patient demand conversion system that helps clinics capture, follow up with, and convert both new and past patients into booked appointments — without adding front desk workload.
Instant responses. Automated follow-up. Conversational booking. A support layer for your team.
Direct Jane App™ integration
Missed call recovery
Past patient reactivation
Supports your front desk
Responds instantly
No inquiry sits unanswered
Books into Jane App™
Less friction, more bookings
Message…
➤
The real problem
Most clinics do not have a demand problem. They have a follow-up problem.
Revenue is often lost in the gaps between an inquiry and a booked appointment: slow replies, missed calls, incomplete conversations, and past patients who never get checked in on.
💨
Leads go quiet before staff can reply.
📵
Missed calls turn into missed bookings.
👻
Past patients quietly drift away.
🔄
Front desks stay busy, but follow-up stays inconsistent.
The result
Lost appointments, inconsistent rebooking, and revenue left on the table.
What Rebookly actually is
A communication, booking, and reactivation system built for clinics using Jane App™.
Rebookly sits between inbound demand and your clinic schedule. It manages patient conversations, automated follow-up, and booking workflows across text, website chat, social messaging, and phone.
Not as a generic chatbot. Not as a replacement for your staff. As a structured support layer designed to help your clinic respond faster, follow up consistently, and convert more conversations into booked appointments.
Patient demand conversion system
Unified conversation history
Professional patient communication
⚡
Connected to your Jane App™ schedule
One system across every patient touchpoint
All channels covered
SMS
Website Chat
Facebook
Instagram DMs
Phone / Voice AI
Unified Inbox
Meet Emma
The assistant your front desk always wished for.
Emma helps your clinic reply faster, handle awkward follow-up, and keep more conversations moving until patients book.
Online · Responding instantly
★★★★★
Here's what Emma does for your clinic:
✓
Replies instantly so inquiries do not sit unanswered across SMS, website chat, social media, and phone.
✓
Handles common front desk conversations like availability questions, follow-up, reminders, and missed call recovery.
✓
Keeps conversations going until they book, reply, opt out, or need a staff member to step in.
✓
Sounds aligned with your clinic through trained tone, guardrails, and clinic-specific workflow setup.
✓
Supports your team by taking repetitive communication off their plate while humans stay in control.
The four revenue fronts
Rebookly helps recover the revenue most clinics never have time to chase.
One system covering new lead follow-up, inbound inquiry conversion, past patient re-engagement, and missed opportunity recovery.
02
Inbound Inquiry Conversion
Messages from SMS, website chat, social, and calls are handled quickly so high-intent inquiries do not go cold.
03
Past Patient Re-Engagement
Inactive patients receive natural, professional check-ins designed to bring them back into care without awkward manual outreach.
04
Missed Opportunity Recovery
Missed calls, cancellations, no-shows, and incomplete conversations are followed up on automatically before the opportunity disappears.
Types of clinics we serve
Built for clinic owners and managers using Jane App™ across a wide range of wellness practices.
Rebookly is designed for Canadian wellness clinics where bookings, follow-up, and retention directly impact revenue.
Massage Therapy Clinics
Physiotherapy Clinics
Chiropractic Clinics
Multidisciplinary Clinics
Acupuncture Clinics
Naturopathic Clinics
Med Spas
How it works
Three simple steps. One ongoing system.
1
Connect Jane App™
Rebookly connects to your clinic setup, availability, and booking rules so conversations are grounded in your real schedule.
2
Configure your workflows
We set up communication channels, follow-up logic, escalation rules, and clinic-specific behavior for how your team works.
3
Rebookly handles the follow-up
Patient conversations are managed automatically across channels, with staff takeover available anytime when a human should step in.
Everything included
A fully managed AI front desk system built around booked appointments, retention, and control.
01
Conversational Booking Into Jane App™
- Real-time availability checks
- Conversational booking guidance
- Rescheduling and cancellation support
- Booking guardrails to prevent scheduling errors
02
Retention & Revenue Protection
- Past patient reactivation campaigns
- Cancellation and no-show recovery
- Missed call and missed conversation follow-up
- Review and feedback workflows
03
Multi-Channel Communication
- SMS, website chat, and social messaging
- Voice AI and missed call handling
- Unified conversation history per patient
- Natural follow-up across channels
04
Control & Compliance
- Staff takeover anytime
- Intelligent escalation logic
- Consent and opt-out management
- No clinical data storage
Done-for-you onboarding and support
You do not need to build, learn, or manage the system yourself.
Rebookly is fully managed. We handle setup, workflow configuration, onboarding, and ongoing optimization so your clinic gets the benefit of automation without having to become an expert in it.
That means less software overhead for your team, less staff training, and faster time to value.
What done-for-you setup includes
Clinic-specific setup and workflow configuration
Communication channel setup across text, chat, social, and phone
Knowledge base and tone alignment for your clinic
Support for onboarding, handoff, and ongoing optimization
Advanced customization available for more complex clinics and multi-location setups
PIPEDA & CASL compliance
Built to support compliant communication for Canadian clinics.
Rebookly is designed to help clinics automate follow-up responsibly, with consent-aware messaging, opt-out handling, and clear boundaries around what data is used.
🛡 Trust & Safety
We only use the data needed for strategic follow-up.
Rebookly syncs contact details, appointment activity, and visit-history signals from Jane App™ so your clinic can automate re-engagement, missed opportunity recovery, reminders, and follow-up workflows.
We do not access charts, clinical notes, or private health history for this purpose. The system is designed around communication and booking workflows — not clinical record handling.
✓ No charts or clinical notes
✓ No private health history used for messaging
✓ Contact + visit history only
How CASL is handled
Follow-up logic is based on the clinic relationship, communication purpose, and timing rules.
Messaging is structured around appropriate types of leads and past patients, with guardrails around when and why outreach happens.
Consent, opt-out language, and unsubscribe handling are built into communication workflows.
What this means for your clinic
Automated follow-up that stays aligned with Canadian clinic expectations.
Clear limits around sensitive data access and use.
Professional, compliant messaging that supports trust with patients.
Built for real clinic workflows
Rebookly supports your front desk. It does not replace it.
The goal is to remove repetitive communication from your team's plate so staff can focus on patient care, exceptions, and high-value conversations.
Professional, calm patient communication
Escalates sensitive or unclear requests
Staff can jump in anytime
No clinical advice
Operational guardrails
Real-time Jane App™ integrationAccurate booking logic
Consent-first messagingCASL-aware workflows
Centralized visibilityUnified inbox + history
Safe data handlingNo clinical data storage
Fully managed setupOngoing optimization included
What this means for your clinic
More consistent rebooking. Lower front desk strain. Stronger patient lifetime value.
Rebookly helps clinics activate the demand they already have — from new inquiries, missed calls, incomplete conversations, and past patients who are ready to come back.
The outcome is operational simplicity: fewer missed opportunities, faster follow-up, and more booked appointments.
Booked appointments
are the outcome everything is built around
Faster speed to lead
Consistent follow-up without manual chasing
Better conversion from existing demand
Ready to see how it fits your clinic?
See how Rebookly can help your clinic capture, follow up with, and convert more patient demand.
Book a demo to see the system, the workflow, and the best plan for your clinic.
Trusted by Businesses Like Yours
Dr. Brendan (Cochrane, AB)
When I bought my chiropractic practice, it came with a huge list of past patients just sitting there. Rebookly helped me reactivate them and get them coming back. 100% recommend for any clinic using Jane.
Dr. Kurtis (Saskatoon, MB)
Rebookly made it easy to reconnect with patients we hadn’t seen in months. As a busy chiropractic clinic, it’s been a game changer for keeping our schedule full—without extra stress on the front desk.
Dr. Mark Murdoch (Vernon, BC)
We had so many inactive patients in Jane that we weren’t following up with. Rebookly reactivated them automatically and brought in real bookings from week one. Super easy to use.
Dr. Derek (Calgary, AB)
Rebookly helped us bring back past patients and fill up slow weeks—without lifting a finger. As a naturopathic clinic, it’s been incredibly helpful for staying consistent with rebooking.
Phil (Calgary, AB)
I run a busy med spa, and Rebookly reactivated clients we hadn’t seen in months—some even came back the same week we launched it. Highly recommend to any spa using Jane.
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